Fill appointments without overwhelming your front desk.
AI voice and chat agents that answer patient calls, reply to WhatsApp enquiries, book appointments, send reminders, and follow up automatically.
Lost appointment requests
Patients move on when no one replies or follows up fast enough.
Missed patient calls
Patients call during busy hours and no one has time to answer.
Front desk overload
Reception keeps answering the same questions about services, doctors, prices, and availability.
No-show reminders
Appointments get missed when reminders are not sent at the right time.
Too many channels
Phone · WhatsApp · Website · Instagram · Facebook
What your Clinic AI Agent can handle
Tap a card to preview how voice, chat, and WhatsApp follow-ups work together.
Your clinic command centre.
Manage services, view call and chat transcripts, track appointment enquiries, and control what the AI knows from one dashboard.
Kaizen Clinic Dashboard
Calls, chats, appointments, services, and follow-ups in one place.
Service Inventory Manager
Upload clinic services, appointment types, doctor availability, pricing notes, FAQs, and business information so the AI can answer accurately.
Voice Call Transcripts
View full AI voice call transcripts, summaries, and patient intent after every call.
Caller: Patient name
Intent: Appointment request
Summary: asked about availability, preferred Friday, requested WhatsApp confirmation.
Transcript preview: “I’d like to book a consultation this week if possible...”
Chat Transcripts by Channel
View every patient conversation separately by channel.
Appointment Pipeline
Track appointment enquiries from first contact to follow-up.
New enquiry
Details collected
Appointment requested
Reminder sent
Completed / Follow-up
Conversation Sentiment
Understand patient conversation mood and urgency faster.
AI Knowledge Control
The clinic controls what the AI knows and can update service or business information anytime.
Privacy / Data Control
No private clinic, business, or customer data belongs to Kaizen AI. The clinic keeps control of its services, patient conversations, transcripts, and dashboard data.
Clinic-controlled service, conversation, transcript, and dashboard data.
Built to improve the numbers that matter.
Under 5 sec
average chat response time
24/7
patient enquiry coverage
More
appointments captured
Less
front desk pressure
Fewer
missed calls and forgotten follow-ups
Example metrics shown for demo. Actual results depend on enquiry volume, clinic workflow, booking process, and implementation.
From call to WhatsApp follow-up.
AI Voice Call
Patient calls and asks about an appointment.
AI Response
AI answers naturally, collects details, and confirms the next step.
WhatsApp Follow-up
Patient receives appointment details, reminder, or enquiry summary by WhatsApp.
Let AI handle routine patient enquiries before your staff gets overloaded.
Answer calls, reply to messages, confirm appointments, and send follow-ups automatically while your team focuses on patient care.